How to use WebEx Enabled Classrooms

Owned by Jon Cunningham (Deactivated)
Last updated: Aug 06, 2024 by Aeoleon Bryant
4 min read

How to Use WebEx Enabled Classrooms

WebEx-enabled classrooms are designed to facilitate both in-person and virtual learning environments. This guide provides step-by-step instructions for using these classrooms effectively.

Training Resources

For formal training on how to use WebEx Classrooms, please register for PD 1714 WebEx Classroom Basics at MyLearning or bridge.fscj.edu.

Additionally, subscribe to the supplementary Canvas WebEx Training course (non-credit) for more information: Canvas WebEx Training.

Scenario #1: In-Person (No WebEx/No Recording)

How to Share the Instructor Station or a Laptop on the Screens

Step 1: Start from the Navigator Pad

  1. Tap the Screen:

    • On the Navigator pad, tap the screen to get started.

Step 2: Connect Your Laptop (if needed)

  1. Use HDMI Cable:

    • If using your laptop, connect it with the provided HDMI cable.

Step 3: Share Your Screen

  1. Click Share Screen:

    • Click on the Share screen button.

  2. Preview the Display:

    • Under Instructor Station (or Laptop), click on the Preview button.

  3. View the Desktop:

    • The desktop should be duplicated on the displays. If you can't see the desktop on the screens, the audio will not be available from the soundbar.

Step 4: Stop Sharing the Screen

  1. Stop Sharing:

    • Click the Share button once again and touch Stop sharing.

Scenario #2: Virtual or Hybrid Class

How to Start Your Canvas WebEx Meeting from the Instructor Station

Step 1: Log Into Canvas

  1. Access Canvas:

    • Log into the instructor station.

    • Open your Canvas Course Shell and navigate to the Cisco WebEx module.

Step 2: Start Your Meeting

  1. Begin the Meeting:

    • Click on the Start button next to your scheduled class meeting.

  2. Open WebEx Desktop App:

    • If prompted, click the Open WebEx button.

Step 3: Connect to the Video System

  1. Connect to Video System:

    • At the Audio/Video preview screen, click Connect to video system.

  2. Search for Video System:

    • Click Search for or call a video system.

  3. Enter Room Name:

    • Type your room name, which is displayed at the top left corner of the center LED display. Select it from the list.

  4. Enter 4-Digit Code:

    • If the codec doesn’t connect immediately, enter the 4-digit code displayed on the center LED display, then click OK.

  5. Start Meeting:

    • Click Start meeting.

Step 4: Share Your Desktop

  1. Share Desktop:

    • Click the Share button at the bottom control bar of your WebEx Desktop App.

  2. Unmute Audio:

    • Unmute the audio passthrough button to ensure attendees can hear the audio.

  3. Click Share:

    • Click the Share button to begin sharing your desktop.

Step 5: Understand the Display Setup

  1. Display Configuration:

    • The center display is the Presentation display. The outer display shows remote attendees if you are not sharing content. The third display beside the Instructor Station is a duplicate view of the outer display for the instructor to easily see attendees.

    • Webex Meeting w/remote attendees, No Shared Content

       

       

      Webex Meeting  w/remote attendees and Shared Content

       

       

      No Webex, Local Presentation – Shared Desktop w/Microsoft Whiteboard

       

By following these instructions, you can effectively use WebEx-enabled classrooms for both in-person and virtual teaching environments. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu