How to Schedule WebEx Enabled Classrooms

WebEx-enabled classrooms provide a seamless integration for conducting classes and meetings online. This guide will walk you through the steps for scheduling and using these classrooms, whether you are teaching or hosting a personnel meeting.

Scenario 1: Teaching in a WebEx Enabled Classroom

Step 1: Confirm Classroom Scheduling

• Verify Assignment:

  • Ensure you are scheduled to teach in the assigned WebEx classroom.

  • Confirm your schedule with your Academic Dean or Department Chair.

  • Coordinate with Campus Operations to ensure sessions are blocked in 25Live.

  • Avoid using Microsoft Outlook or fscj.webex.com for scheduling classrooms.

Step 2: Create Virtual Meetings in Canvas

• Set Up Recurring Meetings:

  • Open your Canvas course shell.

  • Access the Cisco WebEx module.

  • Create recurring virtual meetings for each course shell you are teaching.

Step 3: Start Your Class Session

• Log Into the Classroom PC:

  • At the time of your class, log into the classroom PC.

  • Launch Cisco WebEx from the Canvas course shell.

• Join the Meeting:

  • When prompted by WebEx’s audio/video preview window, join the WebEx Classroom using your WebEx Desktop app.

  • Start your class meeting.

Scenario 2: Scheduling WebEx Classroom for Personnel Meetings

Step 1: Block Classroom Time

• Coordinate with Campus Operations:

  • Work with Campus Operations to block out the WebEx classroom in 25Live for your meeting.

Step 2: Check Outlook Calendar

• Verify Availability:

  • Ensure the classroom is available in the Outlook Calendar for your desired timeframe.

  • If a "placeholder" meeting is already booked, delete it to prevent conflicts.

Step 3: Schedule the Meeting

• Use Microsoft Outlook:

  • Schedule the WebEx Classroom(s) for your personnel meeting using Microsoft Outlook.

Step 4: Start the Meeting

• Host Instructions:

  • If you are the host, log into the classroom PC.

  • Launch the Cisco WebEx Desktop app.

• Join the Meeting:

  • At the audio/video preview window, join the WebEx Classroom with your WebEx Desktop app and start the meeting.

• Attendee Room Instructions:

  • If the room is an attendee room, touch the Join Meeting button on the WebEx Navigator Tablet.

  • The Join button will appear 5 minutes prior to the scheduled start time.

Additional Information

• Training Resources:

  • Register for PD 1714 WebEx Classroom Basics at MyLearning or bridge.fscj.edu for formal training on using WebEx Classrooms.

• Canvas WebEx Training:

  • Subscribe to the supplementary Canvas WebEx Training course (non-credit) for more information. Access it here.

• If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu