How To Convert a Standard Outlook Meeting into a WebEx Personal Room Meeting

How to Convert an Outlook Meeting to a Webex Personal Room Meeting

Prerequisites

• Ensure you have Webex Productivity Tools and the Webex Desktop App installed.

Steps

1. Open Microsoft Outlook Calendar:

   • Launch Outlook and go to the Calendar tab.

2. Select the Meeting:

   • Double-click the meeting you want to convert.

3. Add Webex Meeting:

   • Click Add Webex Meeting in the toolbar.

   • If necessary, sign in to your Webex account.

4. Set Personal Room (Optional):

   • Click Change Settings to select Personal Room if needed.

   • Save any changes.

5. Send Update:

   • Click Send Update to send the updated invitation with Webex details.

Troubleshooting

• If you don’t see the Add Webex Meeting button, check that Webex Productivity Tools are installed correctly and restart Outlook.

Additional Information

• If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu