Schedule a WebEx Meeting via Microsoft Outlook

Scheduling a WebEx meeting through Microsoft Outlook is a straightforward process that allows you to seamlessly integrate your meeting invitations with your calendar. This guide provides step-by-step instructions to help you set up a WebEx meeting using Outlook.

Steps to Schedule a WebEx Meeting

Follow these steps to schedule a WebEx meeting using Microsoft Outlook:

1. Open Microsoft Outlook

• Launch the Microsoft Outlook application on your computer.

2. Access the Calendar

• Navigate to the Calendar section in the Outlook interface.

3. Create a New Meeting

• Click on New Meeting to begin setting up your meeting.

4. Set Meeting Details

• Enter the Title for your meeting.

• Specify the Start Time and End Time for the meeting.

5. Add Attendees

• Click on the Required button to open the Address Book.

• Search for and select the names of your attendee(s).

• Click Required to add them to the meeting, then click OK after all attendees are added.

6. Check for Scheduling Conflicts

• Use the Scheduling Assistant to ensure there are no conflicts with your attendees' schedules.

7. Add WebEx Meeting Details

• In the Ribbon, click on WebEx Preferences.

• Select Generate a one-time meeting link.

• Click Add WebEx Meeting to include the WebEx details in the invitation.

8. Send the Invitation

• Click Send to distribute the invitation to all attendees.

Following these steps will help you efficiently schedule a WebEx meeting through Microsoft Outlook, ensuring all necessary details and preferences are set for a successful meeting. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu.