Audio and Video Best Practice

Owned by Jon Cunningham (Deactivated)
Last updated: Aug 06, 2024 by Aeoleon Bryant
2 min read

This article provides guidance on the best practices for audio and video settings during WebEx meetings to ensure a seamless and professional experience.

Audio Best Practices

1. Use One Audio Source

When joining a WebEx meeting from the same room as your colleagues, ensure that only one person connects to the audio. This can be done by:

  • Designating one person to connect to the audio via phone or PC.

  • Having others join the meeting without connecting their audio to prevent feedback and echoes.

  • Participants can still join the web part of the meeting and enable their video.

2. Mute Yourself

To avoid unwanted background noise:

  • Mute your microphone when you're not speaking.

  • Background noises like keyboard strokes, breathing, and side conversations can be more audible than you realize.

  • Simply click or tap the microphone icon to mute and unmute yourself as needed.

3. Join from a Quiet Location

If possible, join the meeting from a quiet environment. This is crucial if you are presenting:

  • A noisy background can make it difficult for others to hear you clearly.

4. Use a Good Quality Headset

For the best audio experience:

  • Use a high-quality headset with a reliable internet connection.

  • Avoid using earbuds, as they tend to pick up background noise.

  • Position the microphone in front of your chin, not your mouth, to avoid breathing noises.

Video Best Practices

1. Find Your Light

Proper lighting can significantly enhance your video quality:

  • Avoid having too much light behind you, which can obscure your face.

  • Balance the light in front of you to prevent being washed out or creating harsh shadows.

  • Adjust curtains or blinds and use a warm desk lamp for optimal lighting.

2. Get Your Angles Right

Camera positioning affects how you appear on video:

  • Position your camera slightly above eye level for a more welcoming look.

  • Consider placing the camera slightly off-center to show your preferred angle.

3. Consider Your Background

Your background can set the tone for your video presence:

  • Clear any clutter and create an inviting backdrop.

  • A clean, interesting background can be a good conversation starter.

  • Use pop-up screens if you wish to conceal your surroundings.

4. In a Group Meeting?

When in a group setting:

  • Ensure the camera captures the entire room rather than focusing on a single person.

  • This is particularly important if participants cannot join via individual laptops or the web part of the meeting.

Conclusion

Following these audio and video best practices will help ensure a smooth, professional, and distraction-free WebEx meeting experience. By optimizing both sound and visual elements, you enhance communication and engagement with all participants.

Contact Information

If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu.

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