How to Start your WebEx Meeting

Starting a WebEx meeting is a straightforward process that allows you to connect with your attendees efficiently. Below is a step-by-step guide on how to initiate your WebEx meeting and some valuable tips for managing the meeting effectively as a host.

Starting Your WebEx Meeting

1. Open the Calendar Invitation:

   • Locate the calendar invitation in your email or calendar application.

2. Join the Meeting:

   • Scroll down and click on Join Meeting.

3. Sign into WebEx:

   • If prompted, enter your FSCJ email address and click Next.

   • Sign in through the FSCJ Single Sign-On page using your user ID and password, then click Sign in.

4. Configure Audio/Video Settings:

   • In the Audio/Video preview window, set your audio to Call in.

   • Choose whether to set your video to On or Off.

5. Join the Meeting:

   • Click Join Meeting to enter the session.

6. Dial into the Meeting:

   • After WebEx launches into the meeting, use your office phone to dial the Call-in phone number provided.

   • Enter the meeting number and your attendee ID.

7. Start the Meeting:

   • Begin sharing your content and proceed with your meeting agenda.

Tips and Tricks for the Host During a Meeting

Moderating and Managing the Meeting

• Record Meetings:

  • Record the meeting to share with people who couldn’t attend. This ensures everyone can access the important details discussed.

• Mute Participants:

  • Mute other participants when there is unwanted noise to maintain the meeting's clarity and focus.

• Assign an Alternate Host:

  • If you cannot attend a meeting you scheduled, assign an alternate host to ensure the meeting proceeds smoothly.

Important Reminders

• Unique Meeting Details:

  • Never paste the details from a meeting invitation to another date/time. The meeting details are unique for every meeting you schedule, except when using your Personal Room.

• Start Early:

  • Begin your meeting a few minutes early, especially if you have invited clients or external parties. This gives you time to prepare and address any technical issues.

Enhancing Meeting Experience

• Use Headsets or Microphones:

  • If attendees experience difficulties with headsets or computer microphones/speakers, use the Chat panel to assist them. Check their device configuration as a first step.

• Turn Your Video On:

  • Enable your video to create a more immersive meeting experience. This encourages others to turn their video on as well, fostering better communication.

• Engage Participants:

  • Keep your session engaging by asking questions and encouraging others to participate. Use screen sharing to display the meeting agenda, presentation, and action items to drive discussion and boost engagement.

By following these guidelines, you can effectively start and manage your WebEx meeting, ensuring a productive and interactive session for all participants. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu.