Schedule a Telepresence Conference Room Endpoint for WebEx Meeting Use

Scheduling a WebEx Conference Room Endpoint for your meetings allows you to utilize the TelePresence capabilities available on your campus. This guide provides step-by-step instructions for setting up a WebEx meeting using Microsoft Outlook on both Windows and Macintosh/Apple systems.

Scheduling on Windows

Follow these steps to schedule a WebEx meeting using Microsoft Outlook on a Windows computer:

1. Open Microsoft Outlook:

   • Launch Microsoft Outlook and navigate to your calendar.

   • Open a New Meeting invitation.

2. Add Attendees:

   • Enter the email addresses of the attendees you wish to invite.

3. Set Meeting Details:

   • Enter the Subject Title.

   • Set the date and start/end times for the meeting.

   • Add any necessary information in the message body.

4. Add WebEx Conference Rooms:

   • Click on Room Finder located to the far right of the Location button.

   • Find Show a room list: and click the down arrow to view options.

   • Select the campus of your choice.

   • Under Choose an available room: find the TelePresence option.

   • If you haven't set a time, select one of the Suggested times:

   • Verify the room schedule to ensure it is not already booked during your chosen time.

5. Select TelePresence Rooms:

   • Choose one of the following TelePresence rooms for your campus:

     • AO-403A WebEx Conference Room: tp-ao-403a@fscj.edu

     • ATC-T116 WebEx Conference Room: tp-atc-t116@fscj.edu

     • CCN-A101E WebEx Conference Room: tp-ccn-a101e@fscj.edu

     • DWC-E1517 WebEx Conference Room: tp-dwc-e1517@fscj.edu

     • KNT-F126 WebEx Conference Room: tp-knt-f126@fscj.edu

     • NCC-A111 WebEx Conference Room: tp-ncc-a111@fscj.edu

     • NTH-C136 WebEx Conference Room: tp-nth-c136@fscj.edu

     • STH-D110 WebEx Conference Room: tp-sth-d110@fscj.edu

6. Add WebEx Meeting:

   • In the meeting invitation, click on the toolbar button Add WebEx Meeting.

   • Select the option to Add WebEx Meeting.

7. Confirm Meeting Settings:

   • Review and confirm your WebEx Meeting settings, then click OK.

8. Send the Invitation:

   • Click Send to finalize and send your meeting invitation.

   • You will receive an email confirmation once the room is successfully scheduled.

Scheduling on Macintosh / Apple

Follow these steps to schedule a WebEx meeting using Microsoft Outlook on a Macintosh/Apple computer:

1. Open Microsoft Outlook:

   • Launch Microsoft Outlook and navigate to your calendar.

   • Open a New Meeting invitation.

2. Add Attendees:

   • Enter the email addresses of the attendees you wish to invite.

3. Set Meeting Details:

   • Enter the Subject Title.

   • Set the date and start/end times for the meeting.

   • Add any necessary information in the message body.

4. Add WebEx Conference Rooms:

   • Click on Room Finder located to the far right of the Location button.

   • Find Show a room list: and click the down arrow to view options.

   • Select the campus of your choice.

   • Under Choose an available room: find the TelePresence option.

   • If you haven't set a time, select one of the Suggested times:

   • Verify the room schedule to ensure it is not already booked during your chosen time.

5. Select TelePresence Rooms:

   • Choose one of the following TelePresence rooms for your campus:

     • AO-403A WebEx TelePresence Room: tp-ao-403a@fscj.edu

     • ATC-T116 WebEx TelePresence Room: tp-atc-t116@fscj.edu

     • CCN-A101E WebEx TelePresence Room: tp-ccn-a101e@fscj.edu

     • DWC-E1517 WebEx TelePresence Room: tp-dwc-e1517@fscj.edu

     • KNT-F126 WebEx TelePresence Room: tp-knt-f126@fscj.edu

     • NCC-A111 WebEx TelePresence Room: tp-ncc-a111@fscj.edu

     • NTH-C136 WebEx TelePresence Room: tp-nth-c136@fscj.edu

     • STH-D110 WebEx TelePresence Room: tp-sth-d110@fscj.edu

6. Add WebEx Meeting:

   • In the meeting invitation, click on the toolbar button Add WebEx Meeting.

   • Select the option to Add WebEx Meeting.

7. Confirm Meeting Settings:

   • Review and confirm your WebEx Meeting settings, then click OK.

8. Send the Invitation:

   • Click Send to finalize and send your meeting invitation.

   • You will receive an email confirmation once the room is successfully scheduled.

Following these steps will help you efficiently schedule a WebEx Conference Room Endpoint for your meetings, ensuring you have the necessary resources and setup for a successful meeting experience. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu