Faculty & Staff: How do I create an email signature?

Creating an email signature is a great way to personalize your emails and provide recipients with your contact information. This guide will walk you through the steps to create an email signature using your email client.

Steps to Create an Email Signature

Follow these steps to set up your email signature:

1. Open a New Email

   • Launch your email client and start a new email message.

2. Access the Insert Menu

   • In the toolbar, click on the Insert menu item.

3. Select Signature Options

   • Scroll down and click on Signature from the dropdown menu.

4. Open Signature Settings

   • From the subsequent dropdown, select the Signatures button. This will open the Signatures and Stationery dialog box.

5. Create a New Signature

   • In the dialog box, click on the New button to create a new signature.

6. Name and Type Your Signature

   • Enter a title for your new signature in the provided field. This helps identify it later if you create multiple signatures.

   • In the text box, type in the content of your signature. You can include:

     • Your full name

     • Job title

     • Company name

     • Phone number

     • Email address

     • Social media links (if applicable)

     • Any disclaimers or quotes

7. Save Your Signature

   • Once you have typed your signature, click the OK button to save it.

8. Set Default Signature (Optional)

   • If you want this signature to appear automatically on all new messages and replies/forwards:

     • In the Choose default signature section, use the dropdown menus to select your newly created signature for New messages and Replies/forwards.

Additional Resources

• Contact Support: If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu