Faculty & Staff: How do I set up a vacation message for my email account?

Owned by Jon Cunningham (Deactivated)
Last updated: Aug 02, 2024 by Aeoleon Bryant
1 min read

This guide will help you configure automatic replies for when you're on vacation or unavailable in Microsoft Outlook. You can set up these messages both through the Outlook desktop application and the Outlook web client.

Steps to Set Up Automatic Replies in the Outlook Desktop Application

  1. Open Outlook:

    • Launch the Microsoft Outlook application on your computer.

  2. Access Automatic Replies:

    • Go to the File tab in the top left corner of the window.

    • Click on Automatic Replies (Out of Office).

  3. Enable Automatic Replies:

    • Select the option Send automatic replies.

  4. Set the Time Range (Optional):

    • Check the box labeled Only send during this time range.

    • Enter your desired Start time and End time to specify when the automatic replies should be active.

  5. Compose Your Message:

    • In the Inside My Organization tab, write a message for your colleagues.

    • In the Outside My Organization tab, compose a message for external contacts, if applicable.

  6. Finalize and Save:

    • Click OK to save your settings and activate your away message.

Steps to Set Up Automatic Replies in the Outlook Web Client

  1. Log in to Outlook Web Client:

    • Open your web browser and navigate to Outlook on the web.

    • Log in using your email credentials.

  2. Open Settings:

    • Click on the Options button (gear icon) located in the upper right corner of the inbox page.

  3. Navigate to Automatic Replies:

    • Select Automatic replies from the menu options in the middle navigation pane.

  4. Enable Automatic Replies:

    • Choose the option Turn on automatic replies.

  5. Set the Time Period (Optional):

    • Check the box labeled Send replies only during this time period.

    • Specify the Start time and End time for your away message.

  6. Compose Your Message:

    • Enter your message in the provided text box to inform users of your absence and provide any necessary information.

  7. Save Your Settings:

    • Click Save to apply your settings and activate your away message.

Additional Information

  • Test Your Settings: It’s a good idea to send a test email to yourself or a colleague to ensure that the automatic reply is working as intended.

  • Include Contact Information: If possible, provide an alternate contact in your message so urgent matters can be addressed while you are away.

  • Update Regularly: Remember to update your message if your return date changes or if there are any changes to your contact information.

If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu

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