Faculty & Staff: How do I create a Calendar Appointment in my email client?

Creating calendar appointments in Outlook is a straightforward process that helps you manage your schedule efficiently. This guide will walk you through the steps to create an appointment, invite attendees, and finalize the event in the Outlook application.

Step-by-Step Guide

Step 1: Open Outlook

• Open the Outlook Application:

  • Launch the Outlook application on your computer by double-clicking the Outlook icon on your desktop or selecting it from the Start menu.

Step 2: Navigate to the Calendar

• Access the Calendar:

  • In the lower-left corner of the Outlook window, click on the Calendar icon to switch to the Calendar view.

Step 3: Change the Calendar View

• Select the Month View:

  • Locate the View tab in the top toolbar.

  • Click on Change View and select Month from the drop-down menu to display the entire month’s calendar.

Step 4: Create a New Appointment

• Select the Desired Day:

  • In the Month view, find the day you want to schedule the appointment.

  • Right-click on the specific day and select New Appointment from the context menu.

Step 5: Add Appointment Details

• Enter Appointment Information:

  • In the appointment window, fill in the necessary details:

    • Subject: Enter a title for your appointment.

    • Location: Specify the location of the appointment.

    • Start Time and End Time: Set the start and end times for your appointment.

Step 6: Invite Attendees (Optional)

• Add Attendees:

  • To invite others to the appointment, click on the Invite Attendees icon in the top toolbar.

  • Enter the email addresses of the attendees you wish to invite in the To field.

Step 7: Save and Close

• Finalize the Appointment:

  • After filling in all the details, click on Save & Close in the top left corner to save the appointment and send invitations to the attendees if applicable.

Additional Tips

• Recurring Appointments:

  • If you need to create a recurring appointment, click on Recurrence in the toolbar, and select the recurrence pattern before saving the appointment.

• Attachments:

  • You can attach files to your appointment by clicking on Attach File in the toolbar.

Troubleshooting

• If you encounter any issues with scheduling appointments or inviting attendees, ensure that your Outlook application is updated to the latest version.

• Verify that you are connected to the internet if sending invitations to external attendees.

Conclusion

By following these steps, you can efficiently create calendar appointments in Outlook and manage your schedule effectively. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu