Change Default Location in Outlook Meetings (for Mac and Windows)

Owned by Michelle Nifong
Last updated: Aug 02, 2024 by Aeoleon Bryant
3 min read

Outlook Calendar often sets Microsoft Teams as the default location for meetings. If you prefer not to automatically include Teams in your calendar events, you can change this default setting. This guide provides step-by-step instructions for adjusting these settings in Outlook for Windows and Outlook for Mac (both new and old versions).

Outlook for Windows

  1. Open Outlook:

    • Click on File in the upper left-hand corner of the Outlook window.

  2. Access Options:

    • Select Options from the menu on the left-hand side.

  3. Modify Calendar Settings:

    • Click on Calendar in the Outlook Options menu.

  4. Adjust Meeting Preferences:

    • Uncheck the box labeled Add online meeting to all meetings to remove Teams as the default meeting option.

    • If you want to use WebEx instead of Teams for your meetings, click on Meeting Providers.

    • Select Cisco Webex Scheduler as your default meeting provider.

  5. Manually Add Online Meetings:

    • After making these changes, you can still add Teams or WebEx meetings manually to individual events using the icons available in the meeting invitation ribbon.

Note: In Outlook 2021, the ‘Add online meeting to all meetings’ option is not available. For this version, you can choose the type of online meeting directly from the ‘New Meeting Request’ screen under the ‘Meeting’ tab on the top toolbar.

New Outlook for Mac (Version 16.75.2)

  1. Open Outlook:

    • Click on Outlook in the upper left corner of the File Menu.

  2. Access Preferences:

    • Select Preferences from the dropdown menu.

  3. Open Calendar Settings:

    • Under the Other section, click on Calendar.

  4. Configure Online Meetings:

    • Next to Add online meeting to all events, click on Configure.

    • Choose your preferred online meeting service.

    • Click Save to apply the changes.

Old Outlook for Mac (Version 16.75.2)

  1. Open Outlook:

    • Click on Outlook in the upper left corner of the File Menu.

  2. Access Preferences:

    • Select Preferences from the dropdown menu.

  3. Open Calendar Settings:

    • Under the Other section, click on Calendar.

  4. Adjust Calendar Options:

    • Under Calendar Options, uncheck Add online meeting to all meetings. (Note: This option applies to Microsoft 365 accounts only.)