How to Archive a Knowledge Base Article in Confluence

Owned by Aeoleon Bryant
Sept 06, 2024
2 min read

Introduction

Archiving a knowledge base (KB) article in Confluence allows you to remove outdated or no longer relevant content from active spaces, while still keeping it accessible for future reference. Archiving helps maintain an organized and up-to-date knowledge base without permanently deleting content.

This guide explains how to archive a KB article in Confluence.

Steps to Archive a Knowledge Base Article in Confluence

Step 1: Identify the Article for Archiving

  • Locate the article: Navigate to the space where the article is located. You can use the search bar at the top of the Confluence dashboard to quickly find the article.

    • Ensure the article you want to archive is no longer needed in its current location and does not need further updates.

Step 2: Create an Archive Space (Optional)

  • If your organization does not already have a designated Archive Space for older content, create one:

    • Go to the Spaces dropdown in the top menu and select Create Space.

    • Choose the "Blank Space" option, name it something like "KB Archive," and set the permissions as needed to restrict access if necessary.

    • This will serve as the location where you move archived KB articles for safekeeping.

Step 3: Move the Article to the Archive Space

  • Open the article: Navigate to and open the KB article you want to archive.

  • Click on the "•••" (More Options) button: In the top-right corner of the article, click the ellipsis (•••) to open a dropdown menu.

  • Select "Archive": From the dropdown, click on the "Archive" option.

Additional Information

  • Version History: Even when archived, the article’s version history is retained, allowing you to see any changes made prior to its archiving.

By following these steps, you can effectively archive knowledge base articles in Confluence, keeping your active spaces clean and focused while preserving older information for future reference.

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