WebEx: How to Schedule Webex Enabled Classrooms
Scenario 1 – I am scheduled to teach in the Webex Enabled Classroom
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WebEx-enabled classrooms provide a seamless integration for conducting classes and meetings online. This guide will walk you through the steps for scheduling and using these classrooms, whether you are teaching or hosting a personnel meeting.
Scenario 1: Teaching in a WebEx Enabled Classroom
Step 1: Confirm Classroom Scheduling
Verify Assignment:
Ensure you are scheduled to teach in the assigned WebEx classroom.
Confirm your schedule with your Academic Dean or Department Chair
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.
Coordinate with Campus Operations
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to ensure sessions are blocked in 25Live.
Avoid using Microsoft Outlook or fscj.webex.com
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After confirming that your sessions are blocked out in 25Live, simply create the recurring virtual meetings within your Canvas Course Shell’s Cisco Webex module. You must do so in each course shell.
for scheduling classrooms.
Step 2: Create Virtual Meetings in Canvas
Set Up Recurring Meetings:
Open your Canvas course shell.
Access the Cisco WebEx module.
Create recurring virtual meetings for each course shell you are teaching.
Step 3: Start Your Class Session
Log Into the Classroom PC:
At the time of your class
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, log into the classroom PC
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.
Launch Cisco WebEx from the Canvas course shell.
Join the Meeting:
When prompted by WebEx’s audio/video preview window, join the
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WebEx Classroom
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using your
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WebEx Desktop app
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.
Start your class meeting.
Scenario 2
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: Scheduling WebEx Classroom for Personnel Meetings
Step 1: Block Classroom Time
Coordinate with Campus Operations:
Work with Campus Operations to block out the
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WebEx classroom in 25Live for
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your meeting.
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Step 2: Check Outlook Calendar
Verify Availability:
Ensure the classroom is available in the Outlook Calendar for your desired timeframe.
If a "placeholder" meeting
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is already booked, delete it to prevent conflicts.
Step 3: Schedule the Meeting
Use Microsoft Outlook
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:
Schedule the WebEx Classroom(s)
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for
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your personnel meeting using Microsoft Outlook.
Step 4: Start the Meeting
Host Instructions:
If you are the host, log into the classroom PC
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.
Launch the Cisco WebEx Desktop app.
Join the
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Meeting:
At the audio/video preview window, join the WebEx Classroom with your WebEx Desktop app and start the meeting.
Attendee Room Instructions:
If
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the room is an attendee room,
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touch the Join Meeting button on the
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WebEx Navigator Tablet.
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The
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Join button will appear 5
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minutes prior to the scheduled start time.
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Additional Information
Training Resources:
Register for PD 1714 WebEx Classroom Basics at MyLearning or bridge.fscj.edu
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for formal training on using WebEx Classrooms.
Canvas WebEx Training:
Subscribe to the supplementary Canvas
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WebEx Training course (non-credit) for more information.
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Access it here.