Faculty: How to Enter Attendance

This guide provides step-by-step instructions on managing attendance for online classes using the scheduling system. The process includes marking attendance for scheduled classes and adding additional class meetings if necessary.

Step-by-Step Instructions

Mark Attendance for a Scheduled Class

1. Access the My Schedule Tab:

   • Navigate to the My Schedule tab in your scheduling system.

2. Select the Class:

   • Ensure your pop-up blocker is turned off.

   • Click the green check mark next to the desired class to open the attendance options.

3. View Class Details:

   • Click View on the row corresponding to the class for which you want to enter attendance.

4. Enter Attendance Status:

   • Select the student’s attendance status by choosing either Present or Not Present from the drop-down box.

5. Specify Absence Reason (Optional):

   • If a student is absent, you have the option to enter a reason for the absence.

   • Click on the Reason drop-down box and select the appropriate reason.

6. Adjust Attendance Time:

   • You can enter the actual amount of time the student was in class.

   • Adjust the From Time and To Time fields to reflect the student's attendance, which automatically updates the contact minutes.

7. Save Changes:

   • Click Save and Return to save the attendance record and return to the previous screen.

Add Additional Class Meetings for Online Classes

1. Add a New Class Meeting:

   • Click the plus sign to add a new class meeting.

2. Enter Class Meeting Details:

   • In the Type drop-down, select Class Meeting.

   • Enter the Attendance Date and specify the From Time and To Time for the class meeting.

   • Check the Override checkbox if you need to override existing settings.

3. Create the Class Meeting:

   • Click Create to add the new class meeting to the attendance roster.

4. Enter Attendance as Usual:

   • Once the class meeting is created, you can enter attendance for the new session following the steps outlined above.

Additional Information

• Pop-up Blocker: Ensure your pop-up blocker is disabled when accessing the attendance system to avoid issues with navigating the interface.

• Attendance Adjustments: Adjusting the times for student attendance directly affects the recorded contact minutes, so ensure that you enter accurate times for attendance records.

• Contact Support: If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu.