WebEx: How To Convert a Standard Outlook Meeting into a WebEx Personal Room Meeting
KB0010889
Option 1:
#1. Open the existing Microsoft Outlook Calendar invitation.
#2. Add @WebEx to the Location field.
If using a room along with @webex, separate them by a comma in the location field (Ex: A-101; @WebEx).
#3. Click Send Update.
Option 2:
You must have Webex Productivity Tools and Webex Desktop App installed prior to following these steps.
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Open the existing Microsoft Outlook Calendar invitation.
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Go to the Webex button in the toolbar.
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Click on the Add Personal Room button.
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How to Convert an Outlook Meeting to a Webex Personal Room Meeting
Prerequisites
Ensure you have Webex Productivity Tools and the Webex Desktop App installed.
Steps
Open Microsoft Outlook Calendar:
Launch Outlook and go to the Calendar tab.
Select the Meeting:
Double-click the meeting you want to convert.
Add Webex Meeting:
Click Add Webex Meeting in the toolbar.
If necessary, sign in to your Webex account.
Set Personal Room (Optional):
Click Change Settings to select Personal Room if needed.
Save any changes.
Send Update:
Click Send Update to send the updated invitation with Webex details.
Troubleshooting
If you don’t see the Add Webex Meeting button, check that Webex Productivity Tools are installed correctly and restart Outlook.
Additional Information
If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu