WebEx: Scheduling a WebEx meeting through Microsoft Outlook is a straightforward process that allows you to seamlessly integrate your meeting invitations with your calendar. This guide provides step-by-step instructions to help you set up a WebEx meeting using Outlook.
Steps to Schedule a WebEx Meeting
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Follow these steps to schedule a WebEx meeting using Microsoft Outlook:
1. Open Microsoft Outlook
Launch the Microsoft Outlook application on your computer.
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2.
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Access the Calendar
Navigate to the Calendar section in the Outlook interface.
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3. Create a New Meeting
Click on New Meeting
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to begin setting up your meeting.
4. Set
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Meeting Details
Enter the Title for your meeting.
Specify the Start Time
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and End Time for the meeting.
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5. Add Attendees
Click on the Required button to open the Address Book.
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Search for and select the
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names of your attendee(s)
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Click Required to add them to the meeting, then click OK after all
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attendees are added.
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6. Check for Scheduling Conflicts
Use the Scheduling Assistant to ensure
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there are no
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conflicts with your attendees' schedules.
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7. Add WebEx Meeting Details
In the Ribbon, click on WebEx Preferences.
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Select Generate a one-time meeting link.
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Click Add WebEx Meeting to include the WebEx details in the invitation.
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11. Click Send.
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8. Send the Invitation
Click Send to distribute the invitation to all attendees.
Following these steps will help you efficiently schedule a WebEx meeting through Microsoft Outlook, ensuring all necessary details and preferences are set for a successful meeting. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu.