In this guide, you will learn how to delegate the scheduling of Webex meetings to another person using Cisco Webex Productivity Tools. This feature is particularly helpful when you're unable to access a computer or if you have someone else managing your calendar.
Prerequisites
Before proceeding, ensure the following:
The delegate has a Webex host account.
Webex Productivity Tools are installed on the delegate's computer.
Access to both your Webex account and Microsoft Outlook.
Step-by-Step Guide
Step 1: Assign a Delegate via the Webex Site
Sign In to Webex
Go to webex.fscj.edu and log in with your credentials.
Access Settings
After logging in, navigate to the Settings section.
Set Scheduling Permissions
Click on the Scheduling tab.
Locate the Scheduling permission box and enter the email address of the host(s) you want to delegate the ability to schedule meetings.
Ensure the email addresses entered correspond to accounts that have Webex host permissions.
Save Changes
Click the Save button at the bottom of the Settings page to apply your changes.
Step 2: Set Scheduling Permissions in Microsoft Outlook
To ensure that the delegate can manage your meetings through Outlook, you must share your calendar with them:
Open Microsoft Outlook
Launch Outlook and navigate to your calendar.
Share Calendar
Go to Calendar Permissions in the toolbar.
Select the delegate's email and grant them appropriate permissions to view and manage your calendar.
Confirm Settings
Ensure that permissions are set to allow the delegate to schedule and manage meetings on your behalf.
Step 3: Schedule, Manage, and Start a Meeting for Another Host (Windows)
The delegate can now schedule, manage, and start meetings on your behalf. For detailed instructions, refer to the official Webex guide:
Webex Instructions for Scheduling and Managing Meetings
Additional Information
Webex Support: For further assistance, contact Webex support or visit the Webex Help Center.
Video Tutorial: Watch the video tutorial for a visual guide on setting up a delegate.
By following these steps, you can efficiently allow someone else to manage your Webex meetings, ensuring your calendar stays organized even when you're unavailable.