How to Close Cashier Offices

How to Close Cashier Offices

KB0010812

Closing the Register

Path: Main Menu > Campus Solutions > Student Financials > Cashiering > Cash Management > Close Offices

1. Type “FSCJ1” in to the Business Unit box

2. Type your location in the Cashier’s Office box

3. Click Search button

4. Locate the register to close (Click the arrow keys to view open registers one at a time, or Click the “View All” link to show all open registers at once)

5. Type in the Closing Balance

• Keeping in mind that you started your drawer with a balance, be sure to include that amount in your closing balance total. For the example below, we started with $200.00, we took $25 payment, so our closing balance will be $225.00.

• To check your Over/Short Amt before closing, click another box to force it to calculate. It will clear the Over/Short Amt column.

• Enter your closing balance.

• When you click out of the box, it will clear the Over/Short Amt column. Then you can close

6. Click on the Close box

Print this page to include in your Daily Cashiering Session Packet.

Closing the Cashier

1. Click on the Close Cashier tab and locate the Cashier to Close

• Make sure you are closing the correct cashier and closing the correct business date.

• You can click the arrow keys to view open cashiers one at a time, or

• You can click the “View All” link to show all open cashiers at once

2. Click on the Close button

Closing the Cashier's Office

This action should only be done at the end of the business day when all registers and cashiers are closed

1. Click on the Close Offices tab

2. Click the Close button

3. Click Save

If you get an error message stating "Cannot close Cashier's Office before closing all registers." or "Cannot close Cashier's Office before closing all cashiers.", then something has not been closed properly. Please follow the steps below:

1. Go to the Close Register or Close Cashier tab (whichever is giving the error)

2. Click the View All. This will allow you to see all the Registers or Cashiers open for the day.

3. After checking for accuracy in the closing balance, click Close for the Register or Cashier you need to close

4. You should be able to close the office now. Go to the Close Office tab, click the Close button and Save

Creating your Deposit and Daily Cashiering Session Packet

You should print the following three screens to include with your Daily Cashier Session Transmittal

Screen 1: The Review Tender By Register screen

Path: Main Menu > Campus Solutions > Student Financials > Cashiering > Balance by Business Day > Review Tender by Register

1. Type “FSCJ1” in to the Business Unit box

2. Type your location in the Cashier’s Office box

3. Click Search button

4. Type the date in the Cashier Office Date box

5. Click Search button

6. Print the Tender By Register page

Screen 2: The Receipt Tender Flow screen

Path: Main Menu > Campus Solutions > Student Financials > Cashiering > Balance by Business Day > Review Receipt Tender Flow

1. Type or search and select the date in the Business Date box

2. Type or search the cashier’s EmplID in the Cashier box

3. Click the magnifying glass next to the Tender box and choose the tender you want to display

4. Click the magnifying glass next to the Register box and choose the register you want to display

5. Uncheck the box next to Include in Totals

6. Click the Search button

7. Print the Receipt Tender Flow screen

Note that the total amount showing is your deposit balance.

Important: You will need to print this screen for each type of tender taken to include in your Daily Cashier Session Packet.

Screen 3: The Close Registers screen that you should have printed while closing.

If you forgot to print it, go back to the Closing the Register Section and follow the path to get to the screen to print it.

The printed screens will be included with the attached Daily Cashier Session Transmittal form and the yellow copy of the deposit slip.