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How to add a user to SharePoint Site

KB0011006

As a SharePoint site Owner, you can add/remove users as needed.

 

#1. Log into Microsoft 365 via myFSCJ/OneLogin the colleges single sign on solution.

 

#2. As a site owner, go to the site you want to manage. Click the COG icon (1) in upper right-hand corner, and then click “Site permissions” (2).

 

 

#3. Permissions dialog box will open. Click “Advanced permissions settings” at bottom of dialog box to review/identify site security group you want to add user.

 

 

#4. Click the security group you want to add user.

a. Owners = Full Control of site and can manage site security.

b. Members = Full control of site (add/remove site apps ex: Document share, calendar, etc. CANNOT manage site security).

c. Contributors = Can edit files and folders within Document shares and can add/remove events from site calendars. Can edit data within site apps.

d. Visitor = Read Only access to site.

  • NOTE: if site has a Team and Team features, Team Owners are Site Owners and Team Members are site Members.

 

  

 

#5. Clicking a group will bring up the groups management.

 

 

#6. Add a user:

a. Click “New” (1) then click “Add Users” (2) to this group.

 

 

b. The Invite People dialog box will appear. Start by typing user’s last name. You may need to add more to narrow search. Example: Robinson, Ca. You can add as many users as needed finding users by last name.

  • PLEASE NOTE: Notice in picture below that only 2 of the 5 names have Titles below their names. Those with titles are employees. The bottom 3 users without titles are students. Users added will receive an email from the site with a link to it.

 

                

 

c. After adding users click “Share” (1). Users will receive an email from the site letting them know they have been given access with a link to the site. You can also include a personal message if needed.

 

You are done adding users.

 

#7. Remove user:

a. After identifying the site security group that you need to remove users from (step 4) click on it to access group management (step 5). Select user by checking the box next to their name (1). Then click “Actions” (2).

 

 

b. Click “Remove selected users from this SharePoint group” (1).

 

             

  • Note: Picture above has E-Mail Users = Email all users in group can be used as distribution list.

  • Call/Message Selected Users = Feature is NOT available in the colleges environment.

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