Schedule a Conference Room from Outlook (on Campus only - without a virtual meeting included)
KB1000001
Using Windows:
1. Open Microsoft Outlook, go to your calendar and open a New Meeting invitation..
2. Add your attendees.
3. Set your Subject Title, date and start/end times, and your message body.
4. Now add the oom that you would like to schedule for the meeting. Click the To: button and search for the room in the “All Rooms” address book list. Highlight the room, then click Required. Repeat if you are adding additional rooms. Be sure to check the room schedule to ensure it is not already booked during your time. Click OK.
7. Click Send. You will receive an email confirmation when you have successfully scheduled the room.
Using Macintosh:
1. Open Microsoft Outlook, go to your calendar, and open a New Meeting invitation.
2. Add your attendees.
3. Set your Subject Title, date and start/end times, and your message body.
4. Now add the conference room that you would like to schedule for the meeting. Click the address book button to the left of To: and search for the room.
5. Highlight the room, then click Required and click Resource. Repeat if you are adding additional rooms. Be sure to check the room schedule to ensure it is not already booked during your time. Click OK.
8. Click Send. You will receive an email confirmation when you have successfully scheduled the room.
If you would like to schedule one of the Webex Conference rooms along with the Webex virtual meeting component, please refer to this KB Article.