WebEx: How To Join A Webex Event When You Are Invited As A Panelist
Prior to the Webex Event, you should have received the calendar invitation from messenger@webex.com with a subject line starting with “Invitation to join Web seminar as a panelist: …”. If you are able to attend, Accept the Invitation to add it to your calendar.
#1. 10 minutes prior to the start time of the Webex Event, go to your Calendar and open the meeting invitation. Joining ahead of time allows you to coordinate with the Host or sort out your audio and video settings prior to joining from your computer.
#2. Click on the green Join event button in the invitation body. This will bring you to the Event Page.
#3. At the Event Page, look to the left and confirm that the Event has Started. The Host must start the Event before any Panelist can join.
#4. Look to the right and confirm that you’re joining as a Panelist, your name is correct, and your email address is correct. Next, click the Submit button.
#5. Next, click the Join button.
#6. After you click join, you will be presented with your Audio/Video Preview. At this screen, set your speaker output, microphone input, and webcam source. When you have set and tested your speakers and microphone, click on the green Join Event button.
Unmute yourself when you are speaking and place yourself back on Mute when finished speaking. Please remember to keep yourself on Mute if you are not speaking.
Since Panelists are on the virtual stage addressing the virtual auditorium seats, a Panelist must join from a computer. If a Panelist can only join over a phone, they must downgrade and join as an attendee, as if sitting in the virtual auditorium. If you can only join from a phone, request the attendee invitation from the Event Host prior to the meeting.
You can only have one Panelist set with the Presenter role at a time. It is the Event Host’s responsibility to pass the role between each Panelist.
In the Q&A panel, a Panelist can only highlight and answer questions. The Panelist is the subject matter expert and so should not need to ask a question in the Q&A panel.
If you desire to use a phone along with your computer, set your Audio Connection to Call-In. Ensure that the computer audio is set to disconnected.