Webex: Schedule a Webex Conference Room Endpoint for Webex Meeting Use
KB0011111
Schedule a Webex Conference Room Endpoint for Webex Meeting Use.
Windows:
1. Open Microsoft Outlook, go to your calendar, and open Scheduling a WebEx Conference Room Endpoint for your meetings allows you to utilize the TelePresence capabilities available on your campus. This guide provides step-by-step instructions for setting up a WebEx meeting using Microsoft Outlook on both Windows and Macintosh/Apple systems.
Scheduling on Windows
Follow these steps to schedule a WebEx meeting using Microsoft Outlook on a Windows computer:
Open Microsoft Outlook:
Launch Microsoft Outlook and navigate to your calendar.
Open a New Meeting invitation.
...
Add Attendees:
Enter the email addresses of the attendees you wish to invite.
Set Meeting Details:
Enter the Subject Title.
Set the date and start/end times
...
for the meeting.
Add any necessary information in the message body.
...
Add WebEx Conference Rooms:
Click
...
on Room Finder located to the far right of the Location button.
Find Show a room list: and click the down arrow to view options.
Select the campus of your choice.
Under Choose an available room: find the TelePresence option.
If you haven't set a time, select one of the Suggested times:
Verify the room schedule to ensure it is not already booked during your chosen time.
...
Select TelePresence Rooms:
Choose one of the following TelePresence rooms for your campus:
AO-403A
...
WebEx Conference Room
...
:
tp-ao-403a@fscj.edu
...
ATC-T116
...
WebEx Conference Room
...
:
tp-atc-t116@fscj.edu
...
CCN-A101E
...
WebEx Conference Room
...
:
tp-ccn-a101e@fscj.edu
...
DWC-
...
E1517 WebEx Conference Room
...
:
tp-dwc-e1517@fscj.edu
...
KNT-F126
...
WebEx Conference Room
...
:
tp-knt-f126@fscj.edu
...
NCC-A111
...
WebEx Conference Room
...
:
tp-ncc-a111@fscj.edu
...
NTH-C136
...
WebEx Conference Room
...
:
tp-nth-c136@fscj.edu
...
STH-D110
...
WebEx Conference Room
...
:
tp-sth-d110@fscj.edu
...
...
Add WebEx Meeting:
In the meeting invitation, click on the toolbar button
...
Add WebEx Meeting.
Select the option to
...
Add WebEx Meeting.
...
Confirm Meeting Settings:
Review and confirm your WebEx Meeting settings, then click OK.
...
Send the Invitation:
Click Send to finalize and send your meeting invitation.
You will receive an email confirmation
...
once the room is successfully scheduled.
...
Scheduling on Macintosh / Apple
Follow these steps to schedule a WebEx meeting using Microsoft Outlook on a Macintosh/Apple computer:
Open Microsoft Outlook:
Launch Microsoft Outlook and navigate to your calendar.
Open a New Meeting invitation.
...
Add Attendees:
Enter the email addresses of the attendees you wish to invite.
Set Meeting Details:
Enter the Subject Title.
Set the date and start/end times
...
for the meeting.
Add any necessary information in the message body.
...
Add WebEx Conference Rooms:
...
Click on Room Finder located to the
...
far right of the Location button.
Find Show a room list: and click the down arrow to view options.
Select the campus of your choice.
Under Choose an available room: find the TelePresence option.
If you haven't set a time, select one of the Suggested times:
Verify the room schedule to ensure it is not already booked during your chosen time.
...
Select TelePresence Rooms:
Choose one of the following TelePresence rooms for your campus:
AO-403A
...
WebEx TelePresence Room
...
:
tp-ao-403a@fscj.edu
...
ATC-T116
...
WebEx TelePresence Room
...
:
tp-atc-t116@fscj.edu
...
CCN-A101E
...
WebEx TelePresence Room
...
:
tp-ccn-a101e@fscj.edu
...
DWC-
...
E1517 WebEx TelePresence Room:
tp-dwc-e1517@fscj.edu
...
KNT-F126
...
WebEx TelePresence Room
...
:
tp-knt-f126@fscj.edu
...
NCC-A111
...
WebEx TelePresence Room
...
:
tp-ncc-a111@fscj.edu
...
NTH-C136
...
WebEx TelePresence Room
...
:
tp-nth-c136@fscj.edu
...
STH-D110
...
WebEx TelePresence Room
...
:
tp-sth-d110@fscj.edu
...
...
Add WebEx Meeting:
In the meeting invitation, click on the toolbar button
...
Add WebEx Meeting.
Select the option to
...
Add WebEx Meeting.
...
Confirm Meeting Settings:
Review and confirm your WebEx Meeting settings, then click OK.
...
Send the Invitation:
Click Send to finalize and send your meeting invitation.
You will receive an email confirmation
...
once the room is successfully scheduled.
Following these steps will help you efficiently schedule a WebEx Conference Room Endpoint for your meetings, ensuring you have the necessary resources and setup for a successful meeting experience. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu