WebEx: How to Schedule Webex Enabled Classrooms
Scenario 1 – I am scheduled to teach in the Webex Enabled Classroom
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WebEx-enabled classrooms provide a seamless integration for conducting classes and meetings online. This guide will walk you through the steps for scheduling and using these classrooms, whether you are teaching or hosting a personnel meeting.
Scenario 1: Teaching in a WebEx Enabled Classroom
Step 1: Confirm Classroom Scheduling
Verify Assignment:
Ensure you are scheduled to teach in the assigned WebEx classroom.
Confirm your schedule with your Academic Dean or Department Chair
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.
Coordinate with Campus Operations
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to ensure sessions are blocked in 25Live.
Avoid using Microsoft Outlook or fscj.webex.
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com for scheduling classrooms.
Step 2: Create Virtual Meetings in Canvas
Set Up Recurring Meetings:
Open your Canvas course shell.
Access the Cisco WebEx module.
Create recurring virtual meetings for each course shell you are teaching.
Step 3: Start Your Class Session
Log Into the Classroom PC:
At the time of your class
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, log into the classroom PC
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.
Launch Cisco WebEx from the Canvas course shell.
Join the Meeting:
When prompted by WebEx’s audio/video preview window, join the
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WebEx Classroom
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using your
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WebEx Desktop app
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.
Start your class meeting.
Scenario 2
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: Scheduling WebEx Classroom for Personnel Meetings
Step 1: Block Classroom Time
Coordinate with Campus Operations:
Work with Campus Operations to block out the
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WebEx classroom in 25Live for
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your meeting.
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Step 2: Check Outlook Calendar
Verify Availability:
Ensure the classroom is available in the Outlook Calendar for your desired timeframe.
If a "placeholder" meeting
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is already booked, delete it to prevent conflicts.
Step 3: Schedule the Meeting
Use Microsoft Outlook
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:
Schedule the WebEx Classroom(s)
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for
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your personnel meeting using Microsoft Outlook.
Step 4: Start the Meeting
Host Instructions:
If you are the host, log into the classroom PC
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.
Launch the Cisco WebEx Desktop app.
Join the
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Meeting:
At the audio/video preview window, join the WebEx Classroom with your WebEx Desktop app and start the meeting.
Attendee Room Instructions:
If
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the room is an attendee room,
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touch the Join Meeting button on the
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WebEx Navigator Tablet.
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The
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Join button will appear 5
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minutes prior to the scheduled start time.
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Additional Information
Training Resources:
Register for PD 1714 WebEx Classroom Basics at MyLearning or bridge.fscj.edu for formal training on using WebEx Classrooms.
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Canvas WebEx Training:
Subscribe to the supplementary Canvas
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WebEx Training course (non-credit) for more information
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. Access it here.
If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu
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