Webex: Schedule a Webex Conference Room Endpoint for Webex Meeting Use
KB0011111
Schedule a Webex Conference Room Endpoint for Webex Meeting Use.
* Before proceeding, you should already be licensed and active in Webex, as well as have both the Webex Productivity Tools and the Webex Desktop App installed to your computer. Please see KB0010904 for more information to get started.
Windows:
1. Open Microsoft Outlook, go to your calendar, and open Scheduling a WebEx Conference Room Endpoint for your meetings allows you to utilize the TelePresence capabilities available on your campus. This guide provides step-by-step instructions for setting up a WebEx meeting using Microsoft Outlook on both Windows and Macintosh/Apple systems.
Scheduling on Windows
Follow these steps to schedule a WebEx meeting using Microsoft Outlook on a Windows computer:
Open Microsoft Outlook:
Launch Microsoft Outlook and navigate to your calendar.
Open a New Meeting invitation.
...
Add Attendees:
Enter the email addresses of the attendees you wish to invite.
Set Meeting Details:
Enter the Subject Title.
Set the date and start/end times
...
for the meeting.
Add any necessary information in the message body.
...
Add WebEx Conference Rooms:
Click
...
on Room Finder located to the far right of the Location button.
Find Show a room list: and click the down arrow to view options.
Select the campus of your choice.
Under Choose an available room: find the TelePresence option.
If you haven't set a time, select one of the Suggested times:
Verify the room schedule to ensure it is not already booked during your chosen time.
...
Select TelePresence Rooms:
Choose one of the following TelePresence rooms for your campus:
AO-403A
...
WebEx Conference Room
...
:
tp-ao-403a@fscj.edu
...
ATC-T116
...
WebEx Conference Room
...
:
tp-atc-t116@fscj.edu
...
CCN-A101E
...
WebEx Conference Room
...
:
tp-ccn-a101e@fscj.edu
...
DWC-
...
E1517 WebEx Conference Room
...
:
tp-dwc-e1517@fscj.edu
...
KNT-F126
...
WebEx Conference Room
...
:
tp-knt-f126@fscj.edu
...
NCC-A111
...
WebEx Conference Room
...
:
tp-ncc-a111@fscj.edu
...
NTH-C136
...
WebEx Conference Room
...
:
tp-nth-c136@fscj.edu
...
STH-D110
...
WebEx Conference Room
...
:
tp-sth-d110@fscj.edu
...
...
Add WebEx Meeting:
In the meeting invitation, click on the toolbar button
...
Add WebEx Meeting.
Select the option to
...
Add WebEx Meeting.
...
Confirm Meeting Settings:
Review and confirm your WebEx Meeting settings, then click OK.
Send the Invitation:
...
Click Send to finalize and send your meeting invitation.
You will receive an email confirmation
...
once the room is successfully scheduled.
...
Scheduling on Macintosh / Apple
Follow these steps to schedule a WebEx meeting using Microsoft Outlook on a Macintosh/Apple computer:
Open Microsoft Outlook:
Launch Microsoft Outlook and navigate to your calendar.
Open a New Meeting invitation.
...
Add Attendees:
Enter the email addresses of the attendees you wish to invite.
Set Meeting Details:
Enter the Subject Title.
Set the date and start/end times
...
for the meeting.
Add any necessary information in the message body.
...
Add WebEx Conference Rooms:
...
Click on Room Finder located to the
...
far right of the Location button.
Find Show a room list: and click the down arrow to view options.
Select the campus of your choice.
Under Choose an available room: find the TelePresence option.
If you haven't set a time, select one of the Suggested times:
Verify the room schedule to ensure it is not already booked during your chosen time.
...
Select TelePresence Rooms:
Choose one of the following TelePresence rooms for your campus:
AO-403A
...
WebEx TelePresence Room
...
:
tp-ao-403a@fscj.edu
...
ATC-T116
...
WebEx TelePresence Room
...
:
tp-atc-t116@fscj.edu
...
CCN-A101E
...
WebEx TelePresence Room
...
:
tp-ccn-a101e@fscj.edu
...
DWC-
...
E1517 WebEx TelePresence Room:
tp-dwc-e1517@fscj.edu
...
KNT-F126
...
WebEx TelePresence Room
...
:
tp-knt-f126@fscj.edu
...
NCC-A111
...
WebEx TelePresence Room
...
:
tp-ncc-a111@fscj.edu
...
NTH-C136
...
WebEx TelePresence Room
...
:
tp-nth-c136@fscj.edu
...
STH-D110
...
WebEx TelePresence Room
...
:
tp-sth-d110@fscj.edu
...
...
Add WebEx Meeting:
In the meeting invitation, click on the toolbar button
...
Add WebEx Meeting.
Select the option to
...
Add WebEx Meeting.
...
Confirm Meeting Settings:
Review and confirm your WebEx Meeting settings, then click OK.
...
Send the Invitation:
Click Send to finalize and send your meeting invitation.
You will receive an email confirmation
...
once the room is successfully scheduled.
Following these steps will help you efficiently schedule a WebEx Conference Room Endpoint for your meetings, ensuring you have the necessary resources and setup for a successful meeting experience. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu