WebEx: How To Join A Webex Event When You Are Invited As A Panelist
KB0010926
Prior to the Webex Event, you should have received the calendar invitation from messenger@webex.com with a subject line starting with “If you've been invited to a Webex event as a panelist, you'll have access to additional features compared to standard attendees. This guide will walk you through the steps to join the event as a panelist effectively.
Steps to Join as a Panelist
1. Accept the Invitation
Receive the email invitation:
Look for an email from messenger@webex.com with the subject line starting with "Invitation to join Web seminar as a panelist: …
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Click Accept to add the event to your calendar.
#1. 10 minutes prior to the start time of the Webex Event, go to your Calendar and open the meeting invitation. Joining ahead of time allows you to coordinate with the Host or sort out your audio and video settings prior to joining from your computer.
#2. Click on the green Join event button in the invitation body. This will bring you to the Event Page.
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#3. At the Event Page, look to the left and confirm that the Event has Started. The Host must start the Event before any Panelist can join.
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#4. Look to the right and confirm that you’re joining as a Panelist, your name is correct, and your email address is correct. Next, click the Submit button.
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#5. Next, click the Join button.
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#6. After you click join, you will be presented with your Audio/Video Preview. At this screen, set your speaker output, microphone input, and webcam source. When you have set and tested your speakers and microphone, click on the green Join Event button.
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Unmute yourself when you are speaking and place yourself back on Mute when finished speaking. Please remember to keep yourself on Mute if you are not speaking.
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Since Panelists are on the virtual stage addressing the virtual auditorium seats, a Panelist must join from a computer. If a Panelist can only join over a phone, they must downgrade and join as an attendee, as if sitting in the virtual auditorium. If you can only join from a phone, request the attendee invitation from the Event Host prior to the meeting.
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You can only have one Panelist set with the Presenter role at a time. It is the Event Host’s responsibility to pass the role between each Panelist.
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In the Q&A panel, a Panelist can only highlight and answer questions. The Panelist is the subject matter expert and so should not need to ask a question in the Q&A panel.
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2. Access the Event on the Scheduled Day
Open your calendar:
Find the event on your calendar and open the invite.
3. Join the Webinar
Click the Join Link:
Click on the Join webinar link within the email invitation or calendar event. This link is specifically for panelists.
4. Download and Launch the Webex Meetings App
Automatic download:
The Webex Meetings desktop app should automatically begin downloading.
Follow the instructions to install the app if it does not launch automatically.
Prompt for Launch:
If prompted, click Open Webex to start the application.
Alternatively, click Launch webinar to join directly via your web browser.
5. Sign In to Webex
Enter your name and sign in:
Enter your name as you want it to appear in the webinar.
Select the Remember me option for quicker sign-in in the future.
Click Sign in to access all panelist features.
6. Enter the Webinar Password (if prompted)
Password entry:
If the webinar requires a password, enter it when prompted. This password is included in your email invitation.
Click Continue to proceed.
7. Connect Video and Audio
Configure your settings:
Ensure your video and audio settings are configured correctly. Test your microphone and camera to ensure they are working properly.
Click Join webinar to enter the event.
Additional Panelist Features
Access to special tools:
As a panelist, you can share your screen, chat with other panelists privately, and participate in Q&A sessions.
You may also have access to moderation tools, allowing you to manage attendee participation.
Additional Information
If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu
Click the respective links below for details:
Panelist options in Events (webinars)
Webex Webinars panelist support for Board, Desk, and Room series