Schedule a Webex Meeting via Microsoft Outlook
KB1000010
Open Microsoft Outlook.
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Go to Calendar.
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Create a New Meeting.
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Set your Title, Start Time, and End Time.
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Scheduling a WebEx meeting through Microsoft Outlook is a straightforward process that allows you to seamlessly integrate your meeting invitations with your calendar. This guide provides step-by-step instructions to help you set up a WebEx meeting using Outlook.
Steps to Schedule a WebEx Meeting
Follow these steps to schedule a WebEx meeting using Microsoft Outlook:
1. Open Microsoft Outlook
Launch the Microsoft Outlook application on your computer.
2. Access the Calendar
Navigate to the Calendar section in the Outlook interface.
3. Create a New Meeting
Click on New Meeting to begin setting up your meeting.
4. Set Meeting Details
Enter the Title for your meeting.
Specify the Start Time and End Time for the meeting.
5. Add Attendees
Click on the Required button to open the Address Book.
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Search for and select the
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names of your attendee(s)
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Click Required to add them to the meeting, then click OK after all
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attendees are added.
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6. Check for Scheduling Conflicts
Use the Scheduling Assistant to ensure
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there are no
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conflicts with your attendees' schedules.
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7. Add WebEx Meeting Details
In the Ribbon, click on
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WebEx Preferences.
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Select Generate a one-time meeting link.
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Click Add
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WebEx Meeting to include the WebEx details in the invitation.
8. Send the Invitation
Click Send
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to distribute the invitation to all attendees.
Following these steps will help you efficiently schedule a WebEx meeting through Microsoft Outlook, ensuring all necessary details and preferences are set for a successful meeting. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu.