WebEx: Audio and Video Best Practice
WebEx – Audio Best Practice
Have one audio source
If you and your colleagues are planning to join This article provides guidance on the best practices for audio and video settings during WebEx meetings to ensure a seamless and professional experience.
Audio Best Practices
1. Use One Audio Source
When joining a WebEx meeting from the same meeting room , it’s best for everyone to join the web part of the meeting individually from their computers. However, only one audio connection should be made to avoid feedback and echoes.
Designate one person to join the WebEx meeting with audio either by dialing in using a phone or by connecting via their PC. Other participants in the same room should join the WebEx meeting, and turn on their videos but not connect to audio.
Mute yourself
Muting your audio is a good way to prevent unwanted sound from your environment disturbing the meeting. Sounds such as keyboard strokes, breathing, and background chat maybe more audible to other participants than you realize. Click or tap your microphone icon to mute.
Join from a quiet place
If you have a very noisy background, participants will struggle to hear you clearly, so try to join from a quiet location. This is especially important if you are the presenter.
Use a good headset
The best audio experience is achieved with a good internet connection and a good quality headset.
Earbuds can be used but tend to pick up a lot of background noise, so they are not recommended.
When using a headset, place as your colleagues, ensure that only one person connects to the audio. This can be done by:
Designating one person to connect to the audio via phone or PC.
Having others join the meeting without connecting their audio to prevent feedback and echoes.
Participants can still join the web part of the meeting and enable their video.
2. Mute Yourself
To avoid unwanted background noise:
Mute your microphone when you're not speaking.
Background noises like keyboard strokes, breathing, and side conversations can be more audible than you realize.
Simply click or tap the microphone icon to mute and unmute yourself as needed.
3. Join from a Quiet Location
If possible, join the meeting from a quiet environment. This is crucial if you are presenting:
A noisy background can make it difficult for others to hear you clearly.
4. Use a Good Quality Headset
For the best audio experience:
Use a high-quality headset with a reliable internet connection.
Avoid using earbuds, as they tend to pick up background noise.
Position the microphone in front of your chin, not
...
your mouth, to avoid
...
breathing
...
noises.
...
Video Best
...
Practices
1. Find
...
Your Light
Proper lighting can significantly enhance your video quality:
Avoid having too much light behind you
...
, which can obscure your face.
Balance the light in front
...
of you to prevent being washed out or
...
creating harsh shadows.
...
Adjust curtains or blinds and
...
use a warm
...
desk lamp for optimal lighting.
...
2. Get Your Angles Right
Camera positioning affects how you appear on video:
Position your camera
...
slightly above eye level
...
What’s behind you
Think about what’s behind you and in the view of the camera. Clear the clutter and create a backdrop that the people you are meeting with will enjoy seeing. Your background is a great conversation starter and a window to your personality. Don’t want to reveal too much? You can buy pop up screens to hide anything you don’t want others to see.
In a group meeting?
...
for a more welcoming look.
Consider placing the camera slightly off-center to show your preferred angle.
3. Consider Your Background
Your background can set the tone for your video presence:
Clear any clutter and create an inviting backdrop.
A clean, interesting background can be a good conversation starter.
Use pop-up screens if you wish to conceal your surroundings.
4. In a Group Meeting?
When in a group setting:
Ensure the camera captures the entire room rather than focusing on a single person.
This is particularly important if participants cannot join via individual laptops or the web part of the meeting.
Conclusion
Following these audio and video best practices will help ensure a smooth, professional, and distraction-free WebEx meeting experience. By optimizing both sound and visual elements, you enhance communication and engagement with all participants.
Contact Information
If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu.