How to add a user to SharePoint Site

As a SharePoint site owner, you have the ability to manage user access by adding or removing users as needed. This guide provides detailed steps to help you effectively manage users on your SharePoint site.

Step-by-Step Instructions

Adding a User to a SharePoint Site

1. Log into Microsoft 365

   • Access Microsoft 365 through the myFSCJ/OneLogin portal, which serves as the college's single sign-on solution.

2. Navigate to the Site Permissions

   • As a site owner, go to the SharePoint site you want to manage.

   • Click the COG icon located in the upper right-hand corner.

   • Select Site permissions from the drop-down menu.

3. Access Advanced Permissions Settings

   • In the Permissions dialog box, click Advanced permissions settings at the bottom to review or identify the site security group where you want to add the user.

4. Select the Appropriate Security Group

   • Click the security group to which you want to add the user:

     • Owners: Full control of the site, including managing site security.

     • Members: Full control of site content (e.g., add/remove site apps) but cannot manage site security.

     • Contributors: Can edit files and folders within Document shares and add/remove events from site calendars. Can edit data within site apps.

     • Visitor: Read-only access to the site.

     Note: If the site has a Team and Team features, Team Owners are Site Owners, and Team Members are site Members.

5. Manage the Group

   • Clicking a group will bring up the group's management interface.

6. Add a User to the Group

   • Click New, then click Add Users to this group.

   • In the Invite People dialog box, start typing the user’s last name to search. You can add multiple users by searching for their last names.

   • Notice that only users with titles below their names are employees; those without titles are students.

   • Users added will receive an email from the site with a link to it.

   • After adding users, click Share. Users will receive an email notifying them of their new access, including a link to the site. You can also include a personal message if needed.

7. Remove a User from a SharePoint Site

   • Identify the site security group from which you need to remove users (refer to step 4), and click on it to access group management (refer to step 5).

   • Select the user by checking the box next to their name.

   • Click Actions.

   • Click Remove selected users from this SharePoint group.

   Note: In the picture above, E-Mail Users allows you to email all users in the group, which can be used as a distribution list. The Call/Message Selected Users feature is NOT available in the college's environment.

Conclusion

By following these steps, you can easily manage user access to your SharePoint site, ensuring the right people have the necessary permissions to collaborate effectively. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu.