Scheduling a Room from Outlook (on Campus only - without a virtual meeting included)

Schedule a Conference Room from Outlook (on Campus only - without a virtual meeting included)

Using Windows:

1. Open Microsoft Outlook, go to your calendar and open a New Meeting Request.
2. Add your attendees.
3. Set your Subject Title and start/end times, and your message body.
4. Now add the room that you would like to schedule for the meeting under Location and search for the room in the ‘Select Rooms: All Rooms’ address book list. Highlight the room, then click Rooms. Repeat if you are adding additional rooms. Be sure to check the room schedule to ensure it is not already booked during your time. Click OK.
5. Click Send. You will receive an email confirmation when you have successfully scheduled the room.

Using Macintosh:

1. Open Microsoft Outlook, go to your calendar, and open a New Meeting invitation.
2. Add your attendees.
3. Set your Subject Title and start/end times, and your message body.
4. Now add the conference room that you would like to schedule for the meeting under the Add a Location or Room field and select the room that appears. Repeat if you are adding additional rooms. Be sure to check the room schedule to ensure it is not already booked during your time. Click OK.
5. Click Send. You will receive an email confirmation when you have successfully scheduled the room.

If you would like to schedule one of the Webex Conference rooms along with the Webex virtual meeting component, please refer to this KB Article.