WebEx: Tips for the Host After You've Started your Meeting
Double-check that you have “Mute on Entry” enabled.
This alleviates any disruptions by late comers who have their mic open and set to Unmute as they enter.
#1. As a WebEx meeting host, managing your meeting effectively is key to ensuring a smooth and productive session. Here are some essential tips to help you manage audio settings, sharing options, and attendee interactions during your meeting.
Managing Audio
Enable Mute on Entry
To prevent disruptions from latecomers joining with their microphones unmuted, ensure that the Mute on Entry option is enabled:
Access Mute on Entry:
In the File Menu, go to Participant
...
.
Enable Mute on Entry. A check mark indicates it is enabled
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.
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Allow Attendees to Unmute Themselves:
Confirm that Allow Attendees to Unmute Themselves is also enabled, so participants can unmute when needed.
...
Sharing Options
Allow or Restrict Sharing
You can either allow anyone to share
...
#1. their screen or restrict sharing to specific presenters:
Enable Anyone Can Share:
In the File Menu, go to Participant
...
.
Enable Anyone Can Share
...
. Attendees can then click the Share button to
...
start sharing
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.
...
Disable Anyone Can Share:
To disable
...
, simply uncheck
...
the option.
Pass the Presenter Role
...
:
Go to the Participant List, right-click
...
an attendee, go to Change Role, then click on Make Presenter.
...
The attendee will have the
...
WebEx ball icon next to their name
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Have a less than stellar computer microphone? Switch to “Call In”.
...
.
Audio Setup
Switch to Call In
If your computer microphone isn't performing well, switch to the Call In option:
Switch Audio:
Ensure you're not sharing, then click on the drop-down box next to your audio button and
...
select Switch Audio.
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Disconnect Computer Audio:
Click the Disconnect button
...
to disconnect your computer audio
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before calling in.
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Call In:
Click the Call In view button to display your call-in information.
...
...
Use your IP
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phone,
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landline, or
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mobile phone to dial
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in. Enter your Attendee ID to link your phone to your
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mute/
...
unmute controls.
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Identify Phone Users:
In the participant list,
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attendees connected via phone will have a phone icon.
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Quickly deal with audio feedback from an Attendee by using Mute All
#1. In the event you have to Mute All quickly, there are two places you can do so.
First, from your Participant List
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...
Handling Audio Feedback
Mute All Participants
Quickly mute all participants to address audio feedback issues:
Mute All Options:
From your Participant List or from the File Menu > Participant > Mute All.
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Allow Unmuting:
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After clicking Mute All
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, you can choose to
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allow attendees to unmute themselves.
Final Mute All:
Click the final Mute All button to mute everyone
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except yourself.
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#4. After your Mute All is enabled, you will be prompted with the following prompt.
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Enable Unmuting:
If attendees cannot unmute themselves, ensure that Allow Attendees to Unmute Themselves is enabled.
...
Sharing Preview
Enable Sharing Preview
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#1. While Sharing, click sharing your desktop, you can enable a preview window to see what attendees see:
Activate Preview:
Click on the drop-down arrow on your
...
orange sharing bar to enable the preview window.
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#2. This will enable a preview window of what your attendees can see from you.
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#3. As you are teaching, the Sharing toolbar will eventually fade to the top, but the preview window will remain until you click on the drop-down arrow again to collapse it. This is handy so you don’t have to ask, “can you see my screen?”.
...
Using the Preview:
The preview remains visible even as the sharing toolbar fades, helping you avoid repeatedly asking if attendees can see your screen.
By following these tips, you can effectively manage your WebEx meeting, ensuring a seamless and professional experience for all participants. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu.