The Outlook Calendar adds often sets Microsoft Teams Meetings as the default location for most meetings. You If you prefer not to automatically include Teams in your calendar events, you can change this by following the directions below.
From Outlook for Windows
To change default behavior, click on “File” in upper lefthand corner of Outlook.
Click “Options” at the bottom lefthand side of screen.
Select Calendar (#1 below)
You can uncheck “Add online meeting to all meetings:” and it will remove Teams meeting from all of your scheduled Outlook calendar meetings.
Should you want to change the default from Teams to WebEx meetings click on “Meeting Providers” and #4 will pop up. Choose “Cisco Webex Scheduler” if you prefer WebEx meetings.
After you have unchecked “Add online meeting to all meetings:” You can simply add Teams or WebEx features to meetings as needed using the icons on the meeting invitation ribbon. Pic below.
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default setting. This guide provides step-by-step instructions for adjusting these settings in Outlook for Windows and Outlook for Mac (both new and old versions).
Outlook for Windows
Open Outlook:
Click on File in the upper left-hand corner of the Outlook window.
Access Options:
Select Options from the menu on the left-hand side.
Modify Calendar Settings:
Click on Calendar in the Outlook Options menu.
Adjust Meeting Preferences:
Uncheck the box labeled Add online meeting to all meetings to remove Teams as the default meeting option.
If you want to use WebEx instead of Teams for your meetings, click on Meeting Providers.
Select Cisco Webex Scheduler as your default meeting provider.
Manually Add Online Meetings:
After making these changes, you can still add Teams or WebEx meetings manually to individual events using the icons available in the meeting invitation ribbon.
Note: In Outlook 2021, the ‘Add online meeting to all meetings’ option is not available. For this version, you can choose the type of online meeting directly from the ‘New Meeting Request’ screen under the ‘Meeting’ tab on the top toolbar.
New Outlook for Mac (Version 16.75.2)
To change default behavior, click Open Outlook:
Click on Outlook in the upper left corner of the File Menu.
Click on Preferences…
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Access Preferences:
Select Preferences from the dropdown menu.
Open Calendar Settings:
Under the Other section, click on Calendar
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.
Configure Online Meetings:
Next to Add online meeting to all events
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, click
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on Configure.
Choose your
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preferred online meeting service.
Click Save to apply the changes.
Old Outlook for Mac
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(
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Version 16.75.2)
To change default behavior, click Open Outlook:
Click on Outlook in the upper left corner of the File Menu.
Click on Preferences…
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Access Preferences:
Select Preferences from the dropdown menu.
Open Calendar Settings:
Under the Other section, click on Calendar.
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Adjust Calendar Options:
Under Calendar Options,
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uncheck Add online meeting to all meetings. (
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Note: This option applies to Microsoft 365 accounts only.)
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