WebEx: How to Start your WebEx Meeting:
https://help.WebEx.com/en-us/nrebr3c/Get-Started-with-Cisco-WebEx-Meetings-for-Hosts
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Open the calendar invitation.
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Scroll to and click Join Meeting
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Starting a WebEx meeting is a straightforward process that allows you to connect with your attendees efficiently. Below is a step-by-step guide on how to initiate your WebEx meeting and some valuable tips for managing the meeting effectively as a host.
Starting Your WebEx Meeting
Open the Calendar Invitation:
Locate the calendar invitation in your email or calendar application.
Join the Meeting:
Scroll down and click on Join Meeting.
Sign into WebEx:
If prompted, enter your FSCJ email address and click Next.
Sign in through the FSCJ Single Sign-On page
using your
user ID and password, then
click Sign in.
Configure Audio/Video Settings:
In the Audio/Video preview window, set your audio
to Call in
.
Choose whether to set your
video to On or Off
.
Join the Meeting:
Click Join Meeting to enter the session.
Dial into the Meeting:
After WebEx launches into the meeting, use your office phone to dial
the Call-in phone number provided.
Enter the meeting number and your attendee ID.
Start the Meeting:
Begin sharing your content and
proceed with your meeting agenda.
Tips and
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Tricks for the
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If you schedule a meeting or are an assigned host, you have access to moderate and manage the meeting.
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Host During a Meeting
Moderating and Managing the Meeting
Record Meetings:
Record the meeting to share with people
who couldn’t attend. This ensures everyone can access the important details discussed.
Mute Participants:
Mute other participants when there is unwanted noise to maintain the meeting's clarity and focus.
Assign an alternate host when you can’t Alternate Host:
If you cannot attend a meeting you scheduled, assign an alternate host to ensure the meeting proceeds smoothly.
Important Reminders
Unique Meeting Details:
Never paste the details from a meeting invitation to another date/time
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. The meeting details are unique for every meeting you schedule, except
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when using your Personal Room.
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Start Early:
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Begin your meeting a few minutes early, especially if you have invited clients or
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external parties. This
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gives you time to
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prepare and address any technical issues.
Enhancing Meeting Experience
Use Headsets or Microphones:
If
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attendees experience difficulties
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with headsets or computer
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microphones/speakers, use the Chat panel to
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assist them
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Turn your video On:
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. Check their device configuration as a first step.
Turn Your Video On:
Enable your video to create a more immersive meeting experience
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Mute your audiences:
To avoid noise disturbances at anytime, you can choose to mute everybody at once.
Record the meeting:
Make sure no one misses the important details. Record the audio and the presentation.
Keep people engaged:
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. This encourages others to turn their video on as well, fostering better communication.
Engage Participants:
Keep your session engaging by asking questions
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and encouraging others to participate. Use screen sharing to display the meeting agenda, presentation
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,
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and
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action items to
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drive discussion and boost
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engagement.
By following these guidelines, you can effectively start and manage your WebEx meeting, ensuring a productive and interactive session for all participants. If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu.