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WebEx: Recordings

WebEx Recording Limits:

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Managing your WebEx recordings is essential to ensure you have access to important content while adhering to retention policies. This guide provides detailed steps on handling WebEx recordings, including downloading, recording, and sharing.

WebEx Recording Limits

Key Points

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• Retention Period: By default, WebEx permanently deletes recordings older than 365 days.Before you reach your retention period limit, download . It's crucial to download essential recordings before this period expires.

• Downloading Recordings: Download your important .mp4 recordings to your computer to avoid losing valuable information.

• After you download your meeting recording, we recommend you upload it to Sharepoint which allows you to share the file to those that still need it.

• Uploading to SharePoint: After downloading, consider uploading your recordings to SharePoint for easy sharing and long-term storage.

• Recording Changes: As of March 2022, you can no longer record meetings directly direct recording to your computer is no longer available.   All WebEx recordings will record are stored in the WebEx Cloud and can then be accessed in through your WebEx hub.

More details at: https://help.webex.com/en-us/article/nue0dlp/Enable-the-Auto-Deletion-policy-for-Webex-recordings

• Auto-Deletion Policy: For more details on recording policies, see Enable the Auto-Deletion policy for Webex recordings.

Recording Your WebEx Meeting or Webinar

Follow these steps to record your WebEx meeting or webinar:

1. Enable WebEx Assistant (Optional):

   • If a transcript

...

1. • is not needed,

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1. • skip to step 3.

   • Hover over the round circle in the lower left of the WebEx meeting window

   and click

   • .

   • Click on Turn on WebEx Assistant.

2. Select Spoken Language:

   • Click

   on

   • the down arrow next to the speech bubble in the lower-left corner of the WebEx meeting window

   and select

   • .

   • Select your spoken language from the options.

3. Start Recording:

   • Click on the Recording button to initiate recording.

4. Confirm that you wish to begin recordingRecording:

   • Confirm your intention to start recording when prompted.

5. Stop Recording:

   • Ensure you stop your recording before

   you end your

   • ending the meeting.

6. Access Recordings:

   • After

   your

   • the meeting

   has ended

   • ,

   give

   • allow time for the video to generate in the WebEx Cloud.

   • Access your recording in the Recordings section of your WebEx hub.

More details at: https://help.webex.com/en-us/article/n62735y/Webex-%7C-Record-a-meeting-or-webinar

Share Your WebEx Recordings:

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For more information, refer to the Webex | Record a meeting or webinar guide.

Sharing Your WebEx Recordings

To share your WebEx recordings, follow these steps:

1. Log into WebEx:

   • Go to fscj.webex.com and log in with your credentials.

2. Navigate to Recordings:

   • In the left navigation pane,

   go to RecordingsTo the right of

   • click on Recordings.

3. Select Recording:

   • Find the recording you wish to share

   , click

   • .

   • Click on the Share icon to the right of the recording.

4. Share with Specific People:

   • In the "Share with specific people" field

   .  Enter the

   • , enter the email addresses (e.g., @fscj.edu or @students.fscj.edu

   email address

   • ).

5. Click Save to send the Save and Notify:

   • Click Save to send a notification to FSCJ Staff or

   FSCJ

   • Students.

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Additional Notes

• Password-Protected Sharing: You can

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• send password-protected meeting recordings to non-FSCJ email addresses if necessary.

• If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu