Faculty & Staff: How do I send an email attachment?
Depending on which email client you are using, there will typically be a paper clip icon and/or the label "Attachments". By clicking on that label or icon, you will be prompted to add/select the file(s) you'd like to attach to your message. Once attached, those files will be sent along with your message. Please be aware that there is a 10MB total file size limit for attachments.Attaching files in Microsoft Outlook allows you to share documents, images, and other files with your email recipients. This guide provides step-by-step instructions for attaching files using Outlook's desktop application and web version.
Using Outlook Desktop Application
Step 1: Open Outlook
Launch the Microsoft Outlook application on your computer.
Step 2: Create a New Email
Click on the New Email button in the top-left corner of the Home tab to open a new message window.
Step 3: Locate the Attach File Option
In the new message window, navigate to the Message tab.
Click on the Attach File button, represented by a paper clip icon, located in the Include group on the toolbar.
Step 4: Select the File(s) to Attach
A drop-down menu will appear, displaying recently used files and the option Browse This PC.
Click Browse This PC to open the file explorer.
Navigate to the folder where your file is located.
Select the file(s) you want to attach and click Insert.
Step 5: Review the Attached Files
The selected files will appear as attachments in the email message.
Ensure the total size of the attached files does not exceed 10MB. If the files are too large, consider using OneDrive for file sharing.
Step 6: Complete and Send Your Email
Add the recipient's email address, subject, and message content.
Click Send to deliver your email with the attached files.
Using Outlook on the Web
Step 1: Access Outlook Web
Open your web browser and go to Outlook Web.
Log in with your email credentials if prompted.
Step 2: Start a New Email
Click on the New Message button located at the top left of the page.
Step 3: Attach Files
In the new email pane, click on the paper clip icon labeled Attach at the bottom of the window.
Step 4: Choose Files to Attach
A file selection window will open.
Browse to the location of the files you want to attach, select them, and click Open.
Step 5: Verify Attachments
The files will appear as attachments in your email.
Make sure the total attachment size is within the 10MB limit.
Step 6: Finalize and Send
Complete the email by filling in the recipient’s email address, subject line, and message body.
Click Send to dispatch your email with the attachments.
Additional Tips
Large Files: For files larger than 10MB, upload them to OneDrive and share the link in your email.
File Types: Stick to common file types like PDF, JPEG, and DOCX to ensure compatibility with recipients.
Security: Always scan attachments for viruses before downloading them, especially if they are from unknown sources.
Troubleshooting
File Not Attaching: Check your internet connection and ensure Outlook is up to date.
Attachments Missing: Try re-attaching the files or restarting Outlook.
Additional Information
If you encounter any issues or need further assistance, please contact the Technical Service Desk by submitting a ticket at help.fscj.edu